![]() Outlook automatically converts RTF formatted messages to HTML by default when you send them to someone who accesses their email via a Web browser, so that the message formatting is maintained and attachments are received. RTF supports text formatting, including bullets, alignment, and linked objects. ![]() Outlook Rich Text format (RTF): You can use RTF when sending messages within an organization that uses Microsoft Exchange however, it is recommended that you use the HTML format. So when you use HTML, you know that what you send is what the recipient will see. By default, when you select either of the options that allow formatting (HTML or Rich Text), the message is sent in HTML format. ![]() ![]() It is also the best format to use when you want to create messages that are similar to traditional documents, with various fonts, colours, and bullet lists. HTML: This is the default message format in Outlook. It also doesn't support pictures that are displayed directly in the message body, although you can include the pictures as attachments. Plain text doesn't support bold, italic, coloured fonts, or other text formatting. You can set Outlook to open messages that you receive in plain text format only. Plain text: This is a format that all e-mail applications support. Microsoft Outlook supports three message formats: Plain text, Rich Text format, or HTML (these are explained below). If messages need to be sent occasionally to large numbers of recipients this can be arranged with the email team. The email service imposes limitations on the number of recipients who can be emailed at one time this is to protect against spam. A more elaborate data file is available - Data for email merge with individual data (.xlsx) This facility does not include sending attachments (see the section on Email Quota/Backup for alternatives to attachments). This is described in the document Email Merge (7 page PDF) which uses Data for Email Merge (XLSx file). To delete: highlight the member and click Remove Member.Īnother solution can be to use Email Merge this is a process where you can merge an Access or Excel list of contacts and send individualised messages to multiple recipients. Once you have created the contact group you can edit to either add new members or remove (delete) members. A list can have as many or as few members as you require.At this point you can select to delete any member of the list (this does not affect your original distribution list). Expand the list to see the members (click on the + symbol).Within the new message window, drag the list to the Bcc: box. You may have to use the Bcc: box to protect the list members’ confidentiality.In Contacts, right click on the Contact Group, click Create, and then click E-mail. To create a message using a Contact Group When you choose to create a new email contact, in the Add New Member dialogue box, you may wish to Add this person to your contacts. ![]() Add Members offers 3 choices: You can 1) add members from your own Outlook Contacts or 2) from the Address Book ( Global Address List) or you can 3) create a new email contact.
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